Policy

Commitment to Impartiality, Objectivity, and Conflict of Interest Management

At KeeWee Solutions Inc.(KeeWee), we recognize the critical importance of impartiality in all our validation and verification activities. Our commitment to objectivity is foundational to our mission of delivering credible and reliable validation and verification services for greenhouse gas (GHG) emissions, environmental information, and sustainability metrics.

Our Commitment

• We are dedicated to ensuring that all validation and verification activities are conducted with the highest standards of impartiality.
• We proactively identify, assess, and manage potential conflicts of interest to safeguard the integrity of our processes.
• We maintain objectivity by adhering to policies, procedures, and internationally recognized standards, including ISO 14065 and ISO 14064-3.

Managing Conflicts of Interest

To uphold impartiality, we implement the following measures:

• Conduct thorough conflict-of-interest assessments for each engagement.
• Maintain organizational independence by separating our validation/verification activities from consulting or advisory services.
• Require all team members to declare any potential conflicts of interest before participating in a project.
• Regularly review and update our impartiality and conflict management policies.

Ensuring Objectivity

We achieve objectivity through:

• Rigorous quality assurance procedures, including internal and external audits of our validation/verification processes.
• Documented protocols that guide our decision-making and ensure consistency and transparency.
• Training programs that emphasize ethical conduct, impartiality, and professional responsibility.

Transparency and Accountability

As part of our commitment to impartiality, we make our policies and practices publicly available. We welcome feedback and continuously strive to improve our systems to meet the highest standards of integrity and reliability.

Complaints and Appeals Process

At KeeWee, we value transparency and impartiality in all our services. If you have concerns about a decision we've made, you can submit a complaint or appeal through the following process:

How to Submit

• Provide your complaint or appeal in writing, including details of the decision and reasons for your concern.
• Address it to KeeWee's Business Leader.

Our Process

1. Acknowledgment:
   • We will acknowledge your submission within 5 business days and notify relevant parties.
2. Review:
   • The Business Leader will assess the issue, verify its relevance to KeeWee's activities, and document it.
   • If necessary, an independent investigator will review the case, including records, interviews, and any new information.
3. Impartiality:
   • To ensure fairness, no one involved in the original decision will participate in the review process.
4. Resolution:
   • If the issue is valid, we will take appropriate actions, such as revising the decision or conducting a new review.
   • If the original decision is upheld, we will notify you and may arrange a meeting with KeeWee's leadership to address your concerns.
5. Notification:
   • You will be informed of the outcome and any actions taken. All records will be maintained for transparency.

KeeWee is committed to addressing complaints and appeals fairly, promptly, and impartially. For any questions, feel free to reach out to us.

Reference to Validated/Verified Statements and Use of Marks

The use of the body's opinion must always be presented in its entirety to prevent misrepresentation or misuse. Any validated or verified statements should clearly reference the specific scope and criteria of the validation or verification process, including product statements based on life cycle assessment (LCA) of products. Additionally, any marks or certifications associated with the body's opinion must follow defined guidelines to ensure they accurately reflect the validation or verification outcomes and are not misleading to stakeholders.